Over the years, advances in technology have distanced many of us from regular engagement with the postal service. These days, you can email, text, call, or even video chat without delay. Although physical mail has seen a decline in day-to-day use, that doesn’t make is useless. There are certain situations in which snail mail provides benefits that internet-supported communication just can’t beat.
- Accessibility: Not all volunteers have reliable access to phones or emails. Sending physical mail is one way to ensure your message reaches far and wide. Getting ready to announce a big event? Recruit even more volunteers with a mailed invitation!
- Appreciation: As a volunteer coordinator, it is important that your volunteers know how sincerely you appreciate them. There is something special about receiving mail – don’t you think? In the age of convenience, a mailed card shows you put more time, care, and planning into your thank-you note. Or, perhaps you would like to send your volunteers thank-you gifts! Whether you are sending cards or swag, the postal service can help you show your gratitude.
- Signatures, Documents & Payments: Usually, digital solutions will do the trick. (In case you’re wondering, VolunteerLocal supports digital signatures, document uploads, and payment processing!) However, some organizations and communities are still warming to the idea and prefer to rely on printed documents for their records. Others don’t have access to the printers and scanners needed to send/receive these items. At the end of the day, it’s nice to know you can always count on good ol’ mail as a backup plan.
As a tech company, we see technology as a tool to solve daily challenges – including, of course, the challenges of volunteer coordinating! However, we would be remiss to show some love for good old fashioned snail mail, when it has a number of unique benefits of its own.