As event organizers, producers, directors, etc., it is your job to observe and plan for all stages from beginning to middle and end. As you establish your checkpoints leading up to the event itself, it is crucial that you put this on your list: activate volunteers outside your event.
The urge and the philosophy behind this is one of thermodynamics: energy in equals energy out. This has to do with conservation. Simply put, the higher the note you start off with, the more you will be able to sustain that energy among your volunteers and create a positive, thriving environment.
(Not to mention there is much to be done leading up to an event whether it is coordinating the volunteers themselves, stuffing packets, running errands, phone drives, or other logistical conundrums.)
Arrange for volunteer gatherings to help accomplish these tasks and more. Something like stuffing packets is ideal because it is the kind of work made light by many hands, and has an easy rhythm that allows for volunteers to talk, get to know each other, and even forge friendships. The mission will bring your volunteers in, but feelings of “togetherness” will keep them coming back.
Get them excited before the day of the event or a short time leading up to it with some kind of orientation, training or pep rally. Plan team-building exercises. This is a great way to build community while also ascertaining how certain people interact with each other. Who are the leaders in the group? The doers, the organizers, the observers? Work your magic to ensure that each volunteer is in the best position catered to their unique skills and interests. They will repay this effort ten-fold – when vision, values and strengths are aligned, purpose thrives.
A pre-celebration party or gathering is an incredibly festive way to begin any trial. Go as big or as small as your budget allows, but if someone threw you a party just for being there, wouldn’t you return next year, too?